Overview

If you are a proactive and organized person who enjoys communication, coordination and working in an international environment – this position is the right opportunity for you!

Job description

  • Coordinate monthly attendance tracking process and keep related records.
  • Coordinate Induction Day for new employees in collaboration with HR Leader, Managing Director, IT and employee managers.
  • Coordinate Health & Safety process and actions with external supplier and Managing Director. Keep related files.
  • Collect and distribute HR related documents as per instructions by the HR Leader.
  • Ensure internal communication in close cooperation with HR Leader and Managing Director.
  • Organize internal events and programs in close cooperation with HR Leader and Managing Director.
  • Handle incoming calls and welcome guests.
  • Process and keep evidence of incoming and outgoing post and courier shipments.
  • Maintain supplies of goods and services by checking stock and office needs, collecting requirements from employees; placing and expediting orders in line with the company policies, NPM strategy and allocated budget, verifying receipts; delivering supplies to work stations.
  • Review, store and process incoming invoices in line with the NPM rules and guidelines.
  • Act as a NPM Plant Representative – negotiate and maintain vendors contracts and create purchase orders according to NPM rules, maintain suppliers database.
  • Act as a point of contact for the property management team. Submit maintenance queries and follow up on resolution.
  • Act as a super user of travel booking and expense process, ensure training and ad hoc support for employees.
  • Act as a Site Security Coordinator – participate on SSC community calls and execute allocated tasks in cooperation with Managing Director and SSC Coordinator for Pilsen site.
  • Coordinates usage of Prague office by employees of other ZF entities – administer desk reservation tool, ensure entrance cards and H&S onboarding.
  • Be the bridge between the office team, IT, finance and purchasing department and external accounting agency.
  • Keep evidence of and maintain office equipment by completing preventive maintenance and ensuring repairs.
  • Organize meetings and events in line with instructions by Managing Director and HR Leader.
  • Support business trips organization for the office employees and visitors, incl. travel insurance, visa, taxi orders.
  • Other administrative tasks based on requirements by the Managing Director and HR Leader.
  • Supplies of goods and services ensured in line with company process, inventory and budget, related documentation stored in line with the company policies
  • Communication drafted and distributed as per instructions by the Managing Director and HR Leader
  • Propose solutions bringing savings to the company.
  • Monthly attendance sheets and absence related documents collected and stored in line with instruction by the Managing Director and HR Leader
  • H&S actions taken and documented within deadlines given by Managing Director

Requirements

  • Minimum 2 years of experience at a similar position
  • Fluent English and Czech/Slovak (spoken and written)
  • Available to work for 30 hours weekly
  • Advanced MS Office skills, experience with data and document processing systems is an advantage
  • Strong organizational and communication skills
  • Attention to detail and reliability
  • Ability to work independently

We offer

  • Attractive salary and cafeteria system
  • Development and career opportunities
  • Working in a dynamic international environment
  • Friendly and supportive team culture
  • Work in a modern, attractive office building in Prague 5 near the Waltrovka area

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About Manpower

Driving business success. Accelerating personal success.

For more than 70 years, Manpower has been dedicated to enriching people’s lives with meaningful employment and development opportunities, and providing companies with innovative workforce solutions that help them increase agility, improve productivity and boost the bottom line. We started with a single office as a temporary staffing service – perhaps the first business of its kind. Today, all around the world, we provide this service and so much more, including permanent placement, workforce programs and workforce insight and innovation – all designed to optimize human potential and provide businesses with a key competitive advantage.

We began as an industry pioneer. And we remain at the forefront as a recognized thought leader in the changing world of work. With our global presence and local expertise, and by leveraging the peerless expertise of our parent company, ManpowerGroup, we influence how people and companies work now and how they will work in the future. Few companies can match Manpower’s history of growth – or our continued progress as we enter the Human Age.

Take a look at where we’ve been and who we are today. Our presence. Our leaders. Our vision and values. You’ll see an unwavering commitment to our clients’ and candidates’ success.